Download UK VAT Debit Note Free Excel Template

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Download free excel templates as per United Kingdom (UK) VAT Act to issue a VAT compliant debit note when the goods delivered are less or tax collected is less.

This template covers all legal compliances and legal provisions as per UK VAT Act. It is customizable as per the requirement. This template is useful to small and medium-sized businesses that don’t use any software for record-keeping.

About UK VAT Act

VAT Law in the United Kingdom (UK) is governed mainly by the Value Added Tax Act 1994 as amended by subsequent Finance Acts. But, there are many rules in Statutory Instruments. These are either orders made by the Treasury or regulations made by HMRC.

The Value-Added Tax Act provides for the taxation of the supply of goods and services and the importation of goods. This Act is applicable to all registered VAT vendors.

What is a debit note ?

A Debit Note is a document issued by a “vendor” when actual supply or taxes collect are less against the original VAT invoice. Debit note increases the tax liability as vendor reports less tax in the original invoice. Hence, 

VAT on Sales + VAT Debit Notes = VAT Payable.

As per the UK VAT guidelines, we have create an easy UK VAT Debit Note Excel Template with predefine formulas and formatting. You can issue a VAT compliant debit note to your vendor using this in just a few minutes.

About UK VAT Debit Note Format in Excel

Once you download this template, you will notice that this template Excel File comes with two sheet/ worksheets, namely ;

  • UK VAT Debit Note Template and,
  • Vendor Database Sheet.

1. Vendor Database Sheet

The Vendor database sheet consists of vendor details such as vendor id, vendor name, vendor address, vendor phone, vendor VAT number, and email address.

The purpose of creating this sheet to save time and simplify your work. You need to update the database sheet only once with vendor details as per the requirement.

Furthermore, a drop-down list is create using the data validation function. When you select the vendor name from the dropdown list, it fetches all the relevant details using the VLOOKUP function.

2. UK VAT Debit Note Template

There are 4 sections in the UK VAT Debit Note Template:

  • Header Section,
  • Vendor Section,
  • Debit Note Details Section, and
  • Other Detail Section.

a. Header Section

The header section consists of the company name, logo, address and VAT number.

b. Vendor Detail

Vendor detail section consists of the following:

      • Company Name
      • Street Address
      • Phone
      • Email
      • VAT Number
      • Debit Note Number
      • Date
      • Vendor ID
      • Invoice Number

Furthermore, this section is interlinked with data validation and the VLOOKUP function to the database sheet. Just select the name of the vendor and this section is automatically filled.

c. Debit Note Details

Insert the details of underbilling or unreported tax in this section. This section consists of columns like Description, Quantity, Unit Price and Amount.

Amount = Quantity X Unit Price

d. Other Details

Other details section consists of invoice summary and other details.

  • Amount in words: No need to insert anything here. It will automatically convert amount in words using Spell Number GBP.
  • Terms & Conditions: Insert your debit note terms and conditions.
  • VAT computation: Insert the VAT percentage manually. The VAT amount is calculated based on the percentage.
  • VAT Amount = Taxable Amount X VAT %
  • Final Invoice Amount = VAT Amount + Taxable Amount

Print the invoice and then put your company seal as well get it signed by the authorize signatory.

Download and Use UK VAT Debit Note Format in Excel

To use this free UK VAT Debit Note format in excel, you should have Microsoft Office/ Microsoft Excel. You can only use this template if you have these applications in your system. or Use, Google Sheets. 

After installing Excel or Spreadsheet, download the zip file of this template, extract the template using WinRAR or 7Zip decompressing software. Once extracted, you can open the file using Excel and start entering data or customizing the template.

Click the button below to Download UK VAT Debit Note Excel Template

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