Download Paid Time Off (PTO) Tracking Free Excel Template

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Our PTO Tracker is a time-saving and easy to use Excel spreadsheet template. This is a simple human resource management systems by Excel Downloads. You can customize and personalize it according to your company’s PTO policy. You can add important data such as the company’s name and employee identification data, public holidays in your region, company-related holidays, and PTO types. Download now and create your own Employee Paid Time Off (PTO) Tracker.

Introduction to Paid Time off (PTO)

Paid time off (PTO) represents the agreed number of days and time of the year an employee can skip work. It’s based on labor legislation and the company’s policy and includes (but it’s not limited to) vacation days, public holidays, maternity leave, sick days, and personal events.

It is a very subjective matter, which depends on demography and company.

Other possible situations of PTO are training and courses, days related to the company’s culture (e.g. Engineer’s Day), and teambuilding sessions.

So, if you want to manage all these using a simple yet advanced excel template, the template provided here will address your need.

Features of PTO (Paid Time off) Tracker excel template

Here’re the most important features of our free PTO tracking solution:

  • Covers vacations, public holidays, maternity and sick leave, and other types of PTO
  • Compact calendar for 2022 with US holidays
  • Changeable calendar so you can reuse the PTO Tracker template next year
  • Customizable public holidays
  • Customizable PTO types
  • Automatic computations for each PTO type
  • Easy to add employees and visualize their situations.

Download and Use PTO (Paid Time off) Tracker excel template

To download this excel template, follow the steps given below –

Ideally, an Excel PTO Tracker needs to be light and easy to use. Thus, adding irrelevant information needs to be reduced. This template delivers a neat solution that saves you time and energy. Check out the following steps to configure your PTO Tracker and start using it.

  1. Download the free PTO Tracker and rename it to match your organization’s standards. You can follow the steps give above to download this template and get the XLSX file.
  2. Go to Holidays worksheet and introduce your region’s public holidays and your company’s special holidays.
  3. Also in the Holidays worksheet, introduce the calendar for the current year.
  4. Go to Legend worksheet and define your PTO types.
  5. Return to the Calendar worksheet and add your employees and a brand new calendar for each of them.
  6. The calendar uses the formulaIF(COUNTIF(Holidays!$A$5:$A$15, Holidays!H7)>0, “H”, Holidays!H7)” to automatically add the holidays from Holidays worksheet to each employee’s calendar.
  7. Use your custom legend to update the 2022 calendar for each employee.
Click the button below to Download Paid Time Off (PTO) Tracking Excel Template

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