Download Promotion Letter Generator Free Excel Template

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Download free excel template for generating promotion letters for employees and workers. This template is useful for generating a vertical, horizontal and dry promotion letter in just a few minutes for n number of employees and workers.

Fun fact : You will not be required to type all the letter again and again. All supporting text is ready to use. Just enter the key information that is variable like name, address, and other info. This template comes with a format in Letter head and without letter head.

If you are looking for excel template to calculate promotion rate, you can also download the same at Excel Downloads.

Understanding Promotion Letters

A promotion letter is an HR document issued to an employee for promoting him/her to a higher position inside the organization. It is a legal document and can be presented in the court of law in case of a dispute.

Employees try to work at their best and long for recognition. Promotion to higher designations as well as higher pays motivates them. An inspired and motivated employee will always perform well and eventually help the organization to grow.

Types of promotion

If we talk about the types of promotion, there are mainly three types of promotion that happens in any type of organization or industry depending upon the scenario (internal and external) –

  • Vertical Promotion
  • Horizontal Promotion
  • Dry Promotion

Vertical Promotion

As the name suggests, vertical promotion is when you promote an employee to a higher designation with additional responsibilities and higher pay.

For example, promoting a Junior Accountant to Senior Accountant with an increase in responsibilities, designation, and pay.

Horizontal Promotion

Horizontal Promotion means to promote an employee within a similar category. An employee stays in the same department but is given a different scope of tasks.

For example, promoting a bank employee shifted to another profile with similar pay or a minor change in pay. Usually, this takes place when someone leaves and staff in the required department is more than required.

Dry Promotion

Dry Promotion is totally different from both of the above. It doesn’t involve a change in salary structure but an increase in responsibilities. A level of authority is to the employee regardless of his/her salary.

This kind of promotion takes place during economic downturns, cost-cutting or layoffs.

Example of promotion letter format by this template

You can see the format example of promotion letter that you can generate using this free excel template to generate promotion letters.

Employee Promotion Letter















Download and Use promotion letter generator template in Excel

To use this free Promotion letter generator template in excel, you should have Microsoft Office/ Microsoft Excel. You can only use this template if you have these applications in your system. or Use, Google Sheets. 

After installing Excel or Spreadsheet, download the zip file of this template, extract the template using WinRAR or 7Zip decompressing software.

Once extracted, you can open the file using Excel and start entering data or customizing the template.

Click the button below to Download Promotion Letter Generator Excel Template

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