Download Employee Absent Rate Calculator Free Excel Template

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Employee Absent Rate Calculator is a simple, ready-to-use, and hassle-free excel template. This template comes with predefined formulae. You can use this template to calculate the percentage of monthly and yearly Absenteeism of your organization.

Employee absent rate is a HR Metrics that helps us understand employee turnover rate, employee turnover cost. Reason analysis of higher absent rate in organization is one important aspect. The reasons and data can be helpful in computing other retention metrics.

What is absent rate ?

Absent Rate is the percentage of employees absent during a particular period against the strength of the organization in that particular period.

In simple terms, the Absent Rate is the percentage of employees on leave due to any reason against the total strength during a particular period.

How to calculate absent rate ?

The formula to calculate the Absent Rate is as follows:

Total Days Lost/(Employee Strength X Average No of Working Days Per Employee) X100


  • Total Days Lost = Sum of days of all employees absent during a particular period.
  • Employee Strength = No Of Employee at the end of a particular period
  • Average Number of Working Days Per Employee = Total Working Days / Total Strength

About employee absent rate calculator free excel template 

To simplify the process, you can use this free excel template which will calculate the absent rate for you. Simply,  enter 3 details of each period and it will automatically calculate the Absent Rate for you.

A high absent rate is a sign of worry for any organization. There are many reasons which lead to higher absenteeism.

The user needs to enter only 3 details to calculate the absent rate.

  1. Total Employee
  2. Total Working Days
  3. Days Lost (Absent Days)

Providing these details will automatically calculate the average # of days per employee and thus will also calculate the Absent Rate.

MNC’s/successful companies calculate their absent rates on periodic basis. This helps them to keep an eye on the employees. It provides insights into why the absent rate is high and due to which reasons. Thus they manage the data of employees every month.

HR Personnel perform monthly analysis of exit and absent cases. It is essential to understand the reason for higher absenteeism so that the operational activities are smooth.

Causes of Absenteeism [Most common ones]

There can be multiple reasons for absenteeism in any organization, but some of the main reasons are listed below:

  1. Bullying And Harassment at Workplace
  2. Heavy Workloads No Appreciation in the Office
  3. Family Responsibilities
  4. Depression
  5. Unmotivated employee
  6. Illness
  7. Job Hunts

Download and use absent rate calculator excel template

To use this free printable absent rate calculator excel template, you should have Microsoft Office/ Microsoft Excel installed in your system.

After installing Excel or Spreadsheet, download the zip file of this template, extract the template using WinRAR or 7Zip decompressing software.

Once extracted, you can open the file using Excel and start entering data or customizing the template. You can customize the currency, color scheme, fields in this excel template as per your requirement.

Click the button below to Download Employee Absent Rate Calculator Excel Template

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