Download this Basic purchase order template for your business. This is editable Excel template. You can customize this Purchase Order Template as per your requirement. This template is useful for businesses – small to medium sized. Furthermore, If you are looking for a PDF Purchase order format, You can download the same > Editable Basic Purchase Order PDF Format. This is an editable PDF format of this purchase order template.
About Basic Purchase order template
This basic and elegant template for purchase order is drafted in Microsoft Excel. Hence, this is easily downloadable. Also, You can capture various purchase order details in this template. Color scheme is changeable as per the requirement.
You can capture the following information in this template :
- Your company name and logo
- Tax information of your company
- Purchase Order Number
- Purchase Order Date
- Vendor information
- Customer information
- Shipping and Delivery Terms
- Shipping Methods
- Delivery date
- HSN Code of materials and services
- Product description, quantity, Unit price and total amount.
Purchase orders are essential business document. To define purchase order in simple language, we can understand it as a correspondence or some sort of confirmation from one party to another party for delivery or exchange of goods or services.
Why are purchase orders important ?
Benefits of having process of purchase orders and documentation thereof, can be summarized as below –
- They help businesses to remove chances of duplicate orders. With Purchase orders tracking process in place, you can identify and rectify duplicate orders to same vendors.
- And, Purchase orders help in financial audits. While conducting statutory audits, auditors check the accuracy, correctness and completeness [Financial Assertions] of all the procurements.
- Price data analytics is easy with purchase orders and per unit price in place. With price analytics in place, business managers and owners can prepare themselves for sudden price spikes and fluctuations.
- For businesses documenting all the purchase orders, the process streamlines the tracking of all the incoming purchase orders.
- Also, Purchase orders procedures help in efficient and effective communication between vendors and customers.
- Interesting fact, Purchase orders are legally enforceable. Purchase orders act as an important document during dispute resolution.
Download and use BASIC Purchase Order Template
To use this free BASIC PURCHASE ORDER excel template, you should have Microsoft Office/ Microsoft Excel installed in your system.
After installing Excel or Spreadsheet, download the zip file of this template, extract the template using WinRAR or 7Zip decompressing software. Once extracted, you can open the file using Excel and start entering data or customizing the template.
